The Secretary is the administrative head of the TMC and implements the Council decisions based on the resolutions adopted by the council. He reports compliance to the Council and exercise powers and discharge duties conferred under the Kerala Municipalities Act. The Secretary implements all the decisions/ directions of the Mayor,
ensures safe custody of the Municipal Fund and attends to all litigations for or against the TMC. (Refer Flow Chat figure 16.1 for organization set-up)
The following Seven Departments manage the functions of the Municipal Corporation
a) General Administration Department
The General Administration Department (GAD) manages staff postings and transfers, defines staff duties and responsibilities, prepare administration reports and ensures proper communication between the departments and the Corporation Council. The PA to Secretary heads the GAD.
b) Accounts Department
The Accounts Department (AD), a Key department of the TMC, manages TMC finances and monitors the use of allocated funds for different schemes. It plays a major role in the formulation of the budget. The Accounts Officer is responsible for supervising all the financial transactions related to the TMC, advising the Secretary on all internal financial matters, maintaining records of financial receipts and expenditure, internal audit of all bills for payment, audit clearances, preparation of annual financial statements and the Demand Collection and Balance Statement (DBC).
c) Engineering Department
A Superintending Engineer designated as Corporation Engineer heads Engineering Department and is assisted by two Assistant Executive Engineers and Four Assistant Engineers. The major duties and responsibilities of the Engineering Department include construction and maintenance of roads, drain and other public works. An Executive Engineer designated as Project Engineer is in-charge of the major projects of the Municipal Corporation. The Executive Engineer is supported by an Assistant Executive Engineer and an Assistant Engineer in overseeing construction of major projects like shopping complexes, bus terminals, etc.
d) Revenue Department
The Revenue Department (RD) is another key department of the Municipal Corporation, Consisting of a Revenue Officer (RO), nine Revenue Inspectors and 43 Bill Collectors. The Revenue Officer is responsible for collecting taxes such as, property tax, advertisement tax and entertainment tax; issuing notices for recovery of tax; and monitoring revenue collections of the Municipal Corporation.
e) Health Department
A Corporation Health Officer (CHO) heads the Municipal Corporation’s Health Department (HD). The Health Department is responsible for conservancy service, sanitation facilities, solid waste management and other public health duties. The CHO is assisted by an Assistant Health Officer, 19 Health Inspectors and 45 Junior Health Inspectors (JHI).
f) Town Planning Department
A Town Planning Officer (TPO) heads the TMC’s Town Planning Department (TPD). The TPD is primarily responsible for enforcing Master Plan regulations, awarding building permission and facilitating land acquisitions for major schemes. Two Assistant TPOs and eight Building Inspectors carry out the department’s functions.
g) Council Department
A council Secretary/PA to Secretary heads the Council Department (CD), which manages records relating to Council meetings and records all resolutions undertaken by the Council.